Tools of the Trade Episode II: Why OneNote’s Won Us Over

Who doesn’t enjoy a good sequel?

After our post on the wonders of OneNote – the PEP collaboration tool of choice – we had a lot of feedback requesting more detail about how this tool works. So we thought we’d make like Hollywood and follow up with an ‘Episode II’. Obviously, we can’t provide quite the action-packed entertainment of a Star Wars spin-off. But helpful hints designed to improve your collaboration process? That we can certainly deliver. Read on, then, to find out which OneNote features we consider to be particularly effective – and how to use them effectively yourself:

Converting Handwritten Notes

If typing rather than writing cramps your creativity, OneNote allows you to take “handwritten” notes instead and convert them into typed text later. “Minor issues like a slow typing speed or illegible handwriting can cause major frustration,” says PEPworldwide:nz Client Services and Marketing Manager (and OneNote enthusiast) Inna Kersman. “Noisy typing during meetings can also be inappropriate or irritating for others – and if you bring your laptop to a meeting, you can inadvertently appear rude as people think you’re replying to emails rather than taking notes. We’ve found that this feature is a great solution.” It’s also a great way to annotate screenshots or notes, or to add illustrations to OneNote.

Copying Text from a Picture

Retyping text from scanned images or information is tedious, not to mention time-consuming (and you know how we feel about that). OneNote allows you to copy text from a picture into your Clipboard and then paste it as typed text.

Linking Pages, Sections and Notebooks

This tool allows you to consolidate different pages from different notebooks without duplicating your notes. Want to be super-organised? You can even create a table of contents. Imagine for a second how smug having a table of contents for all your notes will make you feel. Follow instructions here to try it..

Using Tags

Post-it notes piling up around your workspace? Make notes using tags like To Do, Remember for Later or Idea instead. You can then group these using the Find Tags feature. “This is a quick and easy way to track your tasks and activities,” says Kersman. “It enables you to consolidate all your activities by type and then come back to them when you’re ready.”

Have we convinced you yet? Kersman’s certainly a convert: “I use OneNote every single day: for meeting notes, for information on my projects and for collaboration. The biggest benefit for me is that it instantly syncs across all my devices, so my notes are always available online and I never waste time searching through piles of paper.” So let’s recap: time-saving techniques. A quicker, easier method of collaboration. And the ability to organise information both efficiently and effectively. You can see why we’re all over OneNote. Now it’s your turn.